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Sample Fleet Maintenance Service Agreement

This Fleet Maintenance Service Agreement (“Agreement”) is entered into on [Date], (“Effective Date”), by and between:

Service Provider:
[Your Company Name]
[Address]
[City, State, ZIP Code]
[Phone Number]
[Email]

Client:
[Client Company Name]
[Address]
[City, State, ZIP Code]
[Phone Number]
[Email]

1. Scope of Services

1.1 Services Provided:
The Service Provider agrees to provide comprehensive fleet maintenance services for the Client’s vehicles as outlined in Exhibit A attached hereto.

1.2 Location of Services:
The services will be performed at the following location(s): [List of Locations].

1.3 Service Schedule:
The regular maintenance schedule will be as follows: [Specify Frequency and Timing].

2. Responsibilities

2.1 Client’s Responsibilities:
The Client agrees to provide access to all fleet vehicles during scheduled maintenance periods. The Client is responsible for any costs associated with repairs not covered under this agreement.

2.2 Service Provider’s Responsibilities:
The Service Provider will perform routine inspections, preventive maintenance, and necessary repairs to keep the fleet in optimal condition. The Service Provider will communicate any additional repairs or issues discovered during maintenance promptly.

3. Term and Termination

3.1 Term:
The initial term of this Agreement is [Specify Duration]. This Agreement may be renewed by mutual agreement in writing.

3.2 Termination:
Either party may terminate this Agreement with written notice if the other party breaches any material term of the Agreement. In the event of termination, the Client is responsible for any outstanding fees.

4. Fees and Payment

4.1 Service Fees:
The Client agrees to pay the Service Provider the fees outlined in Exhibit B attached hereto.

4.2 Invoicing and Payment:
Invoices will be submitted [Specify Billing Schedule]. Payments are due within [Specify Number] days of receipt of the invoice.

5. Insurance

The Service Provider agrees to maintain appropriate insurance coverage, including liability and workers’ compensation insurance, throughout the term of this Agreement.

6. Confidentiality

Both parties agree to keep confidential any proprietary or sensitive information disclosed during the course of providing or receiving services.

7. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of [Specify Jurisdiction].

IN WITNESS WHEREOF, the parties hereto have executed this Fleet Maintenance Service Agreement as of the Effective Date.

Service Provider:

[Your Company Name]

[Authorized Signatory]

[Date]

Client:

[Client Company Name]

[Authorized Signatory]

[Date]


Exhibit A: Scope of Services

[List detailed scope of fleet maintenance services]

Exhibit B: Fee Schedule

[List detailed breakdown of service fees]

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